Texas A&M University - Qatar
Administrative Coordinator I - TAMUQ Internal Candidates Only Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link. Bookmark this Posting Print Preview Apply for this Job Please see Special Instructions for more details. This position is NOT located in the United States. Candidate must be a holder of a VALID Residency Permit in the State of Qatar. Applicants with experience in Qatar campus are strongly preferred. See a video about life at Texas A&M University at Qatar at Posting Details Position Information Position Title Administrative Coordinator I Posting Title Administrative Coordinator I - TAMUQ Internal Candidates Only System Member Institution/Agency TEXAS A&M UNIVERSITY (TAMU) Department QATAR CAMPUS / 02-470000 Posting Number S00891FY17 Salary $33,362 - $42,868.80 Pay Basis Annually Job Close Date Geographic Location Qatar Budget Type Budgeted/Benefits - Full-Time Is this position restricted by the Patriot Act? No Is this position D.O.T. regulated? No EEO AA Statement The Texas A&M System is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity. Position Summary Information The Administrative Coordinator I in Office of Research at Texas A&M University at Qatar is responsible for providing administrative support to the activities of the Research Centers such as conferences, continuing education courses, and travel functional areas, as well as providing administrative support to other activities of the Office of Research. Assists customers (Research Center directors and associated faculty with the centers) with the administrative procedures and services related to the aforesaid functional areas. Assists with day-to-day operations in specialized areas such as: database management and administrative functions. Required Education and Experience Bachelor’s degree or any equivalent combination of education and experiece . Two years experience in office administration or project management. Preferred Education and Experience Bachelor’s degree or any equivalent combination of training and experience (eight years experience with high school graduation or four years with an Associate degree). Two or more years of administrative experience. Experience in higher education. Required Licenses, Certifications, or Registrations None. Preferred Licenses, Certifications, or Registrations Certified Administrative Professional ( CAP ). Required Special Knowledge, Abilities, and Skills Working knowledge of word processing, spreadsheet, and database management programs. Ability to work as a team member in a dynamic organization. Customer service orientation. Ability to perform accurately in a detail oriented environment. Ability to multi-task and work cooperatively with others. Preferred Special Knowledge, Abilities, and Skills None. Other Requirements or Other Factors This position is not located in the United States. Must be willing to relocate to Doha, Qatar. See a video about life at Texas A&M University at Qatar at Preferred Other Requirements or Other Factors None. Detailed Job Duties Duties Performed Performs other duties as required. Duties Performed Assists TAMUQ Research Center Directors with business travel budgeting, and submissions in Concur. Coordinates and supervises all logistical requirements for TAMUQ Research Centers’ training sessions, workshops and meetings preparations including: venue booking, ordering training materials, A/V equipment setup, attendance registration, etc. Places orders and maintains office supplies for the Office of Research. Provides administrative assistance as required in support for the Office of Research. Acts as focal point for all administrative services for the Research Centers. Serves as a liaison and a resource to the customers of the Research Centers. Advises research center customers on processes, procedures or services. Handles business card requests for research centers. Reviews data, forms, memorandums, and documents for the management before processing. Routes for signatures, tracks, distributes, and file documents as appropriate. Manages and maintains the document online tracking system for the department. Serves as a backup for Office of Research admin staff as and when necessary. Duties Performed Supports the Manager of Strategic Initiatives with some aspects of day-to-day operations of the technical services. Assists in maintaining the research center and technical services web page, posts news and announcements on the branch campus intranet, Marhaba. Manages, maintains, and records of faculty associates with Research centers. Scans images and documents and organizes records using various systems and electronic resources. Assists in collecting information relevant to the research centers, as requested. Generates reports requested by Office of Research Duties Performed Completes and submits the monthly payment card reconciliation. Assists in managing the center director’s calendar and meetings scheduling. Ensures requests are properly acted upon and issues are resolved and communicated in a timely manner to internal and external parties. May conduct presentations on issues relating to area of expertise or as needed to educate and serve clients. Supplemental Questions Required fields are indicated with an asterisk (*). * Where did you see this position advertised? The Chronicle of Higher Education HigherEd Jobs Workplace Diversity Work in Texas Higher Education Recruitment Consortium (HERC) Job Fair GettingHired.com RecruitMilitary.com This Website Other If you selected Other, please let us know where you saw the position advertised. (Open Ended Question) * Are you currently employed at Texas A&M University at Qatar? Yes No * This position is NOT located in the United States. Candidate must be a holder of a VALID Residency Permit in Doha, Qatar. Sponsorship and relocation benefits are not provided. Do you understand and acknowledge the location specific requirements for this position? Yes No * Do you have excellent oral and written communication skills in English, and the ability to multi-task and work cooperatively with others in a diverse population? Yes No * Do you have the ability to use word processing, spreadsheet and database programs? Yes No Documents Needed to Apply Required Documents Resume Optional Documents Curriculum Vitae Cover Letter Other Document 1 Other Document 2 Other Document 3
tamu.edu - 15 hours ago - $2800 salary
